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Cultural Trust

Information You Will Need to Apply


The following section previews the information requested in the online application.


Financial Information Please remember this is the only financial information available for review.  If it is not clear, your application will not be competitive.

Total Grant Amount Requested: The funding range for this biennium will most likely be $2,000-$15,000 for the two-year grant period ($1,000-$7,500 per year).  Remember a 1:1 match is required for Special Projects and Operating Support.  A 3:1 match is required for Capital Expenditures.

Profit and Loss Statements (aka Statement of Financial Activities or Income Statement) for the previously completed fiscal year:  All applicants will provide one year of profit and loss statements. Universities and organizations that are a sub-set of a larger organization:  Please provide information only for your organization. If your financials are not presented as requested, your application will be ineligible for funding.  Please do NOT provide 990s.  You will upload your profit and loss statement (pdf files are recommended) and indicate the expenses and revenues in the appropriate currency fields.

Items Outside the Normal Scope of Operations Explanation:  A text field will be provided to explain any features of your financials that would benefit from more information, such as outside accounts or funds, sale of assets, deficits, profits, rainy day funds, capital or endowment campaigns, operating budget increases or decreases of over 10% per year.

Special Projects and Capital Expenditures Detailed Project Budget:  Please provide a detailed project budget.  Capital Expenditures applications must include a summary of the total cost of the capital expenditure from beginning to end; information about sources and amounts of funds already committed and anticipated to be received; and plans for obtaining the balance of funds based on prior fund-raising efforts.

Capital Expenditure Operating Costs:  Capital Expenditures Only.  Please explain future operating costs if the project will significantly impact these costs.  (For example:  Operating costs for a building addition or energy savings from an upgraded furnace project.)

In-Kind Goods and Services:  You are not required to document in-kind goods and services but please explain any that you feel would strengthen your application. 

General Information including:  Application Title, Grant Category, One Sentence Description of the Program or Project, DUNS Number, Start Date (Must be on or after July 1, 2019), End Date (Must be on or before June 30, 2021), Number of Volunteers, Number of Paid Staff Full-Time, Number of Paid Staff Part-Time.

Executive Summary:  This short paragraph will be given to the legislative committee reviewing your application and will be the only written description they receive.  Please make sure it is clear, to the point, and that it completely describes your request. 

What will this grant be used for? Please provide a brief description of what grant funds will be used for.  (For example:  "Costs associated with visiting artists" or "General operating support")

Website and Social Media:  Please provide your website and (if applicable) other social media.  Your website will not specifically be used to assess your application. 

Mission Statement:  The mission statement will be provided to the legislative committee.  Do not duplicate information between the mission statement and executive summary.

Current Board List:  Please attach a list of the current board members with name, affiliations and email.  If not applicable, please explain.


Narrative Questions

  1. Describe the unique value or service that you provide to people who attend and/or support the work you do.
  2. What is your most significant accomplishment of the last year and why was it significant?
  3. How would this funding contribute to or improve the cultural life or development of your community or the area you serve?
  4. What is your proof that the people who attend and/or support your work value what you do?
  5. Define your audience and the geographic area you serve.


Other Questions Asked in the Application:

  • Are you a 501 (c ) 3 non-profit organization?
  • Is this your first Cultural Trust application?
  • Has your organization been incorporated for at least two years? (Operating Support)
  • What is your outreach?
  • Do you own and/or operate a facility?
  • What is your total budget?
  • How many paid staff (FTE) do you have?
  • Is application being made by or on behalf of an organization which owns a cultural facility? 

You are not required to own a facility to apply for funding.  A cultural facility is a building or number of buildings operated significantly for the purpose of presenting public programs and activities in one or more eligible projects.  Please indicate if there is a cultural facility involved, who owns the facility and who operates the facility.  If not applicable, please indicate why. 

  • County- or municipality-owned facility support?

A grant for a facility owned and operated by a county or municipality must receive financial support for the facility from the county or municipality. A grant for a facility owned by a county or municipality but operated by a nonprofit organization is expected to have financial support from the county or municipality, but must have, at a minimum, in-kind support for the facility from the county or municipality. Specific information about the level of local support for the project and the facility must be provided. Field is required. If in-kind support is being given, please specify the goods, materials and services in the space provided. Also, please specify the number of mills appropriated for your cultural facility, if applicable. Some examples of municipality or county support include general funds, revenue sharing, other cash, mill levy (include the number of mills), block grants and in-kind (define the in-kind in detail).  Applications not showing appropriate support will not be funded per statue.  http://leg.mt.gov/bills/mca/22/2/22-2-308.htm

  • Have you contacted the State Historic Preservation Office to obtain a letter of agreement?

Projects affecting prehistoric or historic properties or on those covered by historic preservation covenants shall:

1. Contact the State Historic Preservation Office (SHPO) to evaluate the possible impact on these properties and appropriateness of plans and provide SHPO with all relevant information about the property and application plans.

2. Submit a letter from SHPO outlining how the project can proceed in a way that preserves significant historic or prehistoric properties. The advisory committee may determine an application requires a letter from SHPO. This will be a contingency for funding.  This means if you need a letter but did not provide it, you will have the opportunity to submit the letter. http://mhs.mt.gov/shpo/   Although understandable and justifiable in some instances, the relocation of many historic buildings contributes significantly to the loss of Montana’s priceless heritage and warrants close scrutiny. Once moved, a building most often loses its historical value; moving buildings is viewed as a last resort in historic preservation. 





Montana Arts Council | 830 N. Warren Street, Helena, MT 59601 | P.O. Box 202201, Helena, MT 59620-2201 | P: (406) 444-6430 | F: (406) 444-6548 | mac@mt.gov 

"State of the Arts" Newspaper | eNewsMontana's Arts Calendar | Montana's Cultural Treasures Guide

The Montana Arts Council is funded by the State of Montana and the National Endowment for the Arts, a federal agency.
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